Administrator

Job description

Job title: Administrator
Team: Science and Technology, Global Trade (International)
Location: Any Scottish Enterprise hub in Aberdeen, Dundee, Edinburgh, or Glasgow (with home working options)
Salary: £30,150
Hours: Full time with flexible working options considered 
Status: Permanent
Closing date: 19 February 2025
Job ref no: R00589

Be part of building Scotland's future

As Scotland's national economic development agency, Scottish Enterprise is leading the way in encouraging and promoting sustainable growth across the country. Working hand in hand with businesses and organisations, we're focused on unlocking Scotland's economic potential and creating opportunities that make a real difference.

As part of our International division's Science and Technology team, you can really make your mark as a dynamic administrator. 

You'll be at the heart of things, supporting our Trade Specialists as they drive Scotland's export growth in these important sectors. You’ll build meaningful relationships with colleagues and stakeholders and contribute to initiatives that shape Scotland's future.

The role

As an essential part of our fast-paced team, you’ll manage crucial administrative functions across an innovative portfolio.

You’ll work independently, developing and maintaining the systems that keep our operations running smoothly.

Each day brings fresh challenges and opportunities. You'll be responsible for:

• Providing comprehensive administrative support to the Science and Technology team by coordinating meetings and helping to deliver impactful events
• Crafting compelling reports, success stories, briefings and presentations to showcase our achievement
• Owning team information resources on SharePoint, and handling project tracking through Microsoft Dynamics
• Supporting procurement activities, as well as assist with budget management to ensure resources are used effectively
• Building strong relationships across Scottish Enterprise to foster team communication and collaboration
• Maintaining fresh, engaging digital assets and web content

Who we're looking for

To join us, you’ll need a SCQF Level 6 qualification or equivalent hands-on experience in business administration, together with a proven track record in providing first-rate administrative support. 

You’ll also bring:

• Proficiency in Microsoft Office suite, SharePoint and Dynamics
• Experience of working directly with external stakeholders in a customer-facing environment
• Outstanding organisational abilities, with a keen eye for detail and accuracy
• Excellent written and verbal communication skills, plus an ability to build strong relationships
• A self-motivated mentality, as well as the flexibility to thrive in a fast-changing setting
• Proof of managing small-scale projects independently, or of contributing effectively to larger initiatives

How to apply

If you're interested in this role, please complete your application form by 19 February 2025.

Interview dates

Interviews for this role will take place on Thursday 13 March and Friday 14 March.

Life at Scottish Enterprise

As one of Scotland’s Top 10 Flexible Employers, we pride ourselves on empowering our colleagues to work when and where they can best deliver their role in support of our corporate plan.

Learn more about working with us  

Our values

Being part of Scottish Enterprise means being open to new ideas and trying different ways of working. We support each other to reach our full potential. We celebrate shared success and learn together when things don’t go so well. And we always treat each other fairly, with respect and understanding. Together, we are the difference.

Apply now to keep building your future with us

At Scottish Enterprise, we’re proud to celebrate difference. Diversity of experience and thought is vital to the success of our vision for the future of every community across Scotland. As an equal opportunity employer, we actively encourage applications from a wide range of individuals, irrespective of age, disability, gender reassignment, gender identity and expression, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation.

We commit to providing any reasonable adjustments required, not only during the application and assessment process, but throughout your employment with us.

We have the following networks, which are open to all colleagues to help drive inclusion: Disability Positive, Gender Balanced, Multi-Cultural, Multi-Generational and Pride (LGBTQ+).